Frequently Asked Questions

Find answers to common questions about StudioFlows. Can't find what you're looking for? Contact us.

General

What is StudioFlows?

StudioFlows is an automation platform built specifically for photographers. It helps you:

• Schedule social media posts to 13 platforms
• Monitor where your images appear online (Web Watch)
• Research clients before sessions (Client Intel)
• Automatically crop and frame your photos for each platform
• Create collages and branded graphics

Do I need technical skills to use StudioFlows?

No! StudioFlows is designed to be simple and user-friendly. Most features require no coding or technical knowledge.

How much does it cost?

StudioFlows uses per-tool pricing — you only pay for what you use. Some tools (Collage Maker, Design Studio) are free. Paid tools range from $5–$20/month with discounts for annual billing. See our Pricing page for details.

Is there a free trial?

Some tools are free forever. For paid tools, check the Pricing page for current trial offers.

Social Media

Which platforms are supported?

StudioFlows supports scheduling to 13 platforms:

• Instagram (feed posts, carousels, reels, stories)
• Facebook (pages)
• TikTok
• LinkedIn
• X (Twitter)
• YouTube (videos, shorts)
• Threads
• Pinterest
• Bluesky
• Google Business
• Reddit
• Snapchat (stories, spotlight)
• Mastodon

Can I schedule carousel posts?

Yes, Instagram carousels (multi-image posts) are fully supported. Upload multiple images when creating your post.

How far in advance can I schedule?

There's no limit — pick any future date and time you like.

Can I post to multiple platforms at once?

Yes! When creating a post, select multiple platforms for cross-posting. StudioFlows will warn you if your content doesn't fit a platform's requirements.

What are the file size limits for photos and videos?

Each platform sets its own caps on file size, video length, and number of photos per post. See the full breakdown on our File Size & Posting Limits page. Videos must be MP4 or MOV.

Web Watch

What is Web Watch?

Web Watch monitors where your images appear online. Upload your photos, and StudioFlows scans the web for matches — helping you find unauthorized use or track where your work is shared.

How often does it scan?

Automatic scans run weekly. You also get 3 manual scans per month for on-demand checks.

How many images can I track?

Up to 100 images. Supported formats are JPG, PNG, and WebP, up to 30MB each. You don't need to shrink them first — StudioFlows compresses each image automatically before uploading.

What do the result statuses mean?

• New: First time this match was found
• Known: Previously seen and acknowledged
• Authorized: You've approved this usage
• Requested Credit: You've asked for attribution
• Ignored: False positive or not relevant
• Dismissed: Removed from active monitoring

Client Intel

What is Client Intel?

Client Intel researches your clients before their sessions, pulling together their job title, company info, talking points, and social profiles so you're prepared.

How do I use it?

Two ways:

• Manual: Enter a client's name (and optionally email/company) in the dashboard. Limit: 5 lookups per day.
• Automatic: Set up a booking email (research-[key]@studioflows.app) or webhook so research runs when clients book.

Which booking platforms work with automatic research?

Acuity, Calendly, GoHighLevel (GHL), and VSCO Workspace. Any platform that can send booking notification emails or webhooks.

How long are results cached?

Research results are cached for 30 days. After that, a new lookup will fetch fresh data.

AI Smart Cropping

What is AI Smart Cropping?

Every platform wants a different shape — Instagram likes square or tall, X/Twitter likes wide. Smart Cropping automatically reframes each photo for each platform you're posting to, keeping the subject centered, so you upload one photo and it looks right everywhere.

Can I turn it off?

Yes. Go to Settings → Social and switch off AI Smart Cropping. Your original photo will be posted as-is to every platform.

Which formats can I upload?

JPG, PNG, and WebP for photos. The post composer also accepts MP4 and MOV video. See File Size & Posting Limits for per-platform caps.

Can I control how X/Twitter photos are cropped?

Yes. In Settings → Social, set X/Twitter Crop Orientation to landscape or portrait.

Account & Billing

Can I cancel anytime?

Yes, you can cancel any tool subscription at any time through the Stripe customer portal. You'll retain access until the end of your billing period.

Do you offer refunds?

Refunds are considered on a case-by-case basis — contact us if you're not satisfied.

How do I manage billing?

Go to Settings → Manage billing & invoices. This opens the Stripe customer portal where you can update payment methods, view invoices, and manage subscriptions.

Is my data secure?

Yes. We use:

• SSL encryption for all data in transit
• Secure database storage with Supabase
• Stripe for PCI-compliant payment processing
• No sharing of your data with third parties

Still Have Questions?